Teesside Yesteryear Motor Club (“TYMC”, “we”, “us”, or “our”) is committed to protecting your privacy and ensuring your personal data is handled responsibly. This Privacy Policy outlines how we collect, use, store, disclose, and retain your personal information. It applies when you interact with us via our website (https://tymc.org.uk), membership applications, newsletter subscriptions, events, or other communications.
TYMC is the data controller for your personal data under the UK Data Protection Act 2018 and UK GDPR. For any queries related to your personal data or this policy, please contact us at:
Email: info@tymc.org.uk or secretary@tymc.org.uk
We collect personal information to facilitate membership, communication, and club operations:
Contact & Membership Details: Name, address, email, phone number, membership status, vehicle details (make, model, year) — to manage membership, events, and correspondence.
Emergency Contact Information: For health and safety during club-run events.
Media (Photos/Videos): With your consent, used for publicity, the website, newsletters, social media.
Newsletter Sign-Up: Email address—used for sending club news and updates.
Website Data: IP address and browsing data—used for analytics and improving the user experience.
Legal Bases for Processing:
Contractual: Processing is necessary to administer membership and deliver services.
Legitimate Interests: We may process data to communicate with members, promote club activities, and maintain records.
Consent: Used for media publication, newsletters, or non-essential communications—revocable at any time.
Membership Administration & Events: To manage your membership, registration, and participation.
Communications: Sending newsletters, event invitations, updates.
Marketing & Publicity: Promoting events or the club via social media, mailings, with consent.
Compliance & Safety: Ensuring participant safety and meeting legal obligations.
Analytics: Understanding how members and visitors use our online platforms.
We will never sell your personal data. We may share data with third parties when necessary:
Service Providers: For sending newsletters, printing materials, or handling website operations—under contract and with confidentiality obligations.
Event Organisers / Partners: Only with relevant consent, e.g., sharing minimal info for event coordination.
Legal Authorities: When required by law.
Any third party receiving your data is required to protect it to the same standards that we uphold.
We retain your personal data for as long as you are a member or as necessary for legal or administrative purposes. Membership directories and records are reviewed annually. Archived data may be retained for compliance with legal obligations (e.g., tax or insurance). Financial/payment-related information is securely destroyed once no longer needed.
Under UK GDPR, you have the following rights:
Access: Request copies of your personal data.
Correction: Fix inaccurate or incomplete data.
Erasure (“Right to be forgotten”): Under certain circumstances, request your data be deleted.
Restriction & Objection: Limit how your data is used or object to processing—especially for marketing or publicity.
Portability: If applicable, receive your data in a structured, machine-readable format.
Withdraw Consent: At any time for processing based solely on consent (e.g., media, newsletters).
Lodge a Complaint: If you believe your data rights have been violated, contact the Information Commissioner’s Office at https://ico.org.uk or call 0303 123 1113.
We use appropriate technical and organizational security measures to prevent loss, misuse, or unauthorized access to personal data. However, please note that transmission of information over the internet is not fully secure.
Our website may use cookies to enhance performance and gather anonymous analytics (e.g., page views, visitor behavior). You can adjust your browser settings to decline cookies or manage specific preferences.
We may update this policy periodically. The latest version will be available on our website, and we encourage you to review it from time to time.
For any questions or to exercise your data protection rights, please contact:
Email: info@tymc.org.uk or secretary@tymc.org.uk
